Series 343 - File movement cards

Identity area

Reference code

AU ANUA 343

Title

File movement cards

Date(s)

  • 1960 - 1977 (Creation)

Level of description

Series

Extent and medium

4.4m (44 type 3 boxes)

Context area

Name of creator

Biographical history

Name of creator

(1947 - 1998)

Biographical history

From 1947, the Registrar, reporting to the Vice-Chancellor, was responsible for the administrative work of the University with duties specified in the University statutes such as conducting Council elections, acting as Secretary of the Council, the Board of Graduate Studies and each Faculty and Faculty Board, and affixing the common seal of the University to official documents and degrees, but also for correspondence with public bodies, legislation, personnel matters (except academic appointments) and official publications. The Registrar initially directed the work of all administrative areas but as the University administration grew, new structures were developed. The Bursar was responsible for budgets, accounting services, business management and for residential housing. The Academic Registrar was the secretary of the Boards of the Institute of Advanced Studies and of the School of General Studies, responsible for administrative matters related to academic staff appointments and student matters. The Registrar (Property and Plans) was responsible for the coordination of planning, including the relating of academic plans to the provision of buildings and site development. Functions which had been managed by the Office of the Registrar were devolved to other areas such as University Information (later, Public Affairs Division) and Human Resources so that by 1998 the Office of the Registrar was no longer identified as an administrative unit. From 2006, the position of Registrar has headed the Division of Registrar and Student Services.

Content and structure area

Scope and content

Cards documenting the receipt and movement of staff and student records. Contain name, file number and date of action. These cards can also show the date at which a person was appointed to a position.

Accruals

System of arrangement

Alphabetical by surname.

Conditions of access and use area

Conditions governing access

Access under a 30 year rule.

Conditions governing reproduction

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Box list

Allied materials area

Existence and location of originals

Existence and location of copies

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Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used

Dates of creation revision deletion

Prepared by Sarah Lethbridge on 12 May 2009

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Script(s)

Sources

Accession area

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