Identity area
Reference code
AU ANUA 53
Title
Date(s)
- 1950 - 2000 (Creation)
- 1930 - 2000 (Accumulation)
Level of description
Series
Extent and medium
300 m (1539 boxes)
Context area
Name of creator
Biographical history
From 1947, the Registrar, reporting to the Vice-Chancellor, was responsible for the administrative work of the University with duties specified in the University statutes such as conducting Council elections, acting as Secretary of the Council, the Board of Graduate Studies and each Faculty and Faculty Board, and affixing the common seal of the University to official documents and degrees, but also for correspondence with public bodies, legislation, personnel matters (except academic appointments) and official publications. The Registrar initially directed the work of all administrative areas but as the University administration grew, new structures were developed. The Bursar was responsible for budgets, accounting services, business management and for residential housing. The Academic Registrar was the secretary of the Boards of the Institute of Advanced Studies and of the School of General Studies, responsible for administrative matters related to academic staff appointments and student matters. The Registrar (Property and Plans) was responsible for the coordination of planning, including the relating of academic plans to the provision of buildings and site development. Functions which had been managed by the Office of the Registrar were devolved to other areas such as University Information (later, Public Affairs Division) and Human Resources so that by 1998 the Office of the Registrar was no longer identified as an administrative unit. From 2006, the position of Registrar has headed the Division of Registrar and Student Services.
Name of creator
Biographical history
Repository
Content and structure area
Scope and content
This was the main ANU correspondence file series from 1950 to 2000, usually known as ‘Central Files’. It contains some earlier material top-numbered from the first ANU file series (ANUA 18) as well as many files of the Canberra University College (ANUA 42) from 1930 to 1960. These files were incorporated in the series by the former Registrar of the Canberra University College Thomas Owen. The files were originally controlled by a card index and file register – the information contained in these was transferred to a computerised keyword index in 1975 and in 2006 to the current Central Records System. The multiple numbers consist of a primary subject often representing a Research School, Faculty or other organisational unit, a secondary number representing a function and then the next sequential number allocated to a particular file. The primary numbers (not all have extant files) are:
- Vice-Chancellor’s correspondence
- Legislation and policy
- Council and Committees
- Administrative matters (including staff organisation)
- Scholars and scholarships
- Research School of Pacific (and Asian) Studies
- John Curtin School of Medical Research
- Research School of Physical Sciences
- Research School of Social Sciences
- Visitors, visits, conferences and seminars
- Library
- Buildings
- Research School of Chemistry
- Other organisations (including Canberra University College 14.1.0)
- Staff activities
- University House
- Research students
- Ceremonies and historic occasions
- Joint ventures (Institute and School)
- School of General Studies (see also 30–44)
- Research School of Biological Sciences
- Research School of Earth Sciences
- Management Services Group
- Research School of Mechanical Sciences (proposed)
- Health research
- Centre for Resource and Environment Studies
- Humanities Research Centre
- Office for Research in Academic Methods
- Social Psychiatry Research Unit
- School of General Studies – scholarships
- School of General Studies – Faculty of Arts
- School of General Studies – proposed faculties
- School of General Studies – Faculty of Economics
- School of General Studies – Faculty of Asian Studies
- School of General Studies – Faculty of Law
- School of General Studies – student matters
- School of General Studies – business matters
- School of General Studies – halls of residence
- School of General Studies – committees and boards
- School of General Studies – research grants
- School of General Studies – curriculum
- School of General Studies – staffing
- School of General Studies – general
- School of General Studies – Faculty of Science
- Freedom of Information
- – 49. Not used
- Triennial planning
- Policy studies
- Research School of Information Sciences and Engineering
- Institute of the Arts
- Faculty of Medicine (proposed)
Many personnel files were raised in this series either under the general ‘4.2 Staff appointments’ or under the secondary ‘staff’ function of particular organisational units. These files are controlled in a separate series of staff files (ANUA 19) from several different series. This series was superseded by an annual single number series in 2000 (ANUA 239).
Accruals
System of arrangement
Multiple number
Conditions of access and use area
Conditions governing access
Access under a thirty-year rule
Conditions governing reproduction
Language of material
Script of material
Language and script notes
Physical characteristics and technical requirements
Finding aids
Item list, online keyword searching available in Central Records System through Archives staff, separate list of departmental annual reports from 1952 onwards
Allied materials area
Existence and location of originals
Existence and location of copies
Related units of description
Notes area
Alternative identifier(s)
Access points
Subject access points
Place access points
Name access points
Genre access points
Description control area
Description identifier
Institution identifier
Rules and/or conventions used
Dates of creation revision deletion
Prepared by Maggie Shapley on 10 July 2007